The Accounts and Audit Regulations 2015 require smaller authorities to conduct a review, each financial year, of the effectiveness of the system of internal control and prepare an annual governance statement, known as the Annual Governance and Accountability Return(AGAR), in accordance with proper practices in relation to accounts.
The purpose of the AGAR is for an authority to report publicly on its arrangements for ensuring that its business is conducted in accordance with the law, regulations and proper practices and that public money is safeguarded and properly accounted for.
Parish councils appoint External Auditors through a central, sector-led body called Smaller Authorities’ Audit Appointments (SAAA). Stedham with Iping PC has been automatically “opted-in” to this collective procurement and appointment arrangement. SAAA manages the contracts and appoints the external auditors who perform the audit for these smaller authorities.
The AGAR provides a set of documents and financial statements that the Council is required to prepare, publish and submit for audit approval. The Council must also publish a Notice of Public Rights which explains what can be inspected, when and by whom.
The first stage of the AGAR process, which includes an Internal Audit, must be finished before the 1st July. The completed AGAR forms must then be published on the Council’s website together with a Notice of Public Rights and a statement that the accounts are as yet unaudited, by the External Auditor.
The same documents are sent to the External Auditor for inspection and approval. The Council must then publish, on its website, the External Auditor’s Report and Certificate together with a Notice of Conclusion of Annual Audit no later than 30th September.
Details of all reports submitted and received for the previous seven years can be found below. Copies of earlier reports can be obtained by contacting the Clerk.
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Annual Return 2023 – 2024
Annual Governance & Accountability Report
Accounts Summary 2023 – 2024
Notice of Public Rights
Notice of Conclusion of Audit
External Auditor Report & Certificate
Covering letter from External Auditor
Annual Return 2022 – 2023
Annual Governance & Accountability Report
Accounts Summary 2022 – 2023
Notice of Public Rights
Notice of Conclusion of Audit
External Auditor Report & Certificate
Clarification email – 2021-2022 External Auditor Report
Clarification letter – 2021-2022 External Auditor Report
Annual Return 2021 – 2022
Annual Governance & Accountability Report
Accounts Summary 2021 – 2022(Updated)
Notice of Public Rights
Notice of Conclusion of Audit
External Auditor Report & Certificate
Annual Return 2020 – 2022
Annual Governance & Accountability Report
Accounts Summary 2021 – 2022(Updated)
Notice of Public Rights
Notice of Conclusion of Audit
External Auditor Report & Certificate
Annual Return 2019 – 2020
Annual Governance & Accountability Report
Accounts Summary 2021 – 2022(Updated)
Notice of Public Rights
Notice of Conclusion of Audit
External Auditor Report & Certificate
Budgets
- Website budget notes 2015 to 16
- Website Budget meeting notes 16-17
- Website Budget notes 2017 to 18
- Website Budget 18-19 notes for minutes
- Budget 15-2016 inc year end figures
- Budget 16-2017
- Budget 2017-2018 inc year end figures
- Budget-2018-2019-inc-yr-end-figs
Grants
- CIL Project closure form Village Green July 2022
- Stedham with Iping PC – Playground Village Green Development Plan
- Stedham with Iping PC – Playground Common View Development Plan
- SDNPA Parish CIL Reporting Form Nov2020 – Stedham and Iping
- SDNPA Parish CIL Reporting Form July 2021
- SDNPA Parish CIL Reporting Form July 2022
2024 – 2025
- 03 Notice-of-Public-Rights 2024-25 FINAL
- 02 AGAR SIPC Accounts Detail 2024-2025
- 01 AGAR 03 with Signatures_Redacted (2)
- Fixed Assets Register 31032025 FINAL
- Financial Regs May 2025 FINAL
2023 – 2024
- 01 AGAR Form with Int Audit_PC Signatures_Redact_Optimizer
- 02 AGAR SIPC Accounts Detail 2023-2024
- Notice-of-Conclusion of Audit 2023_2024
- 03 Notice-of-Public-Rights FINAL
- Report_Certificate 2024 Signed_1608454
- Covering letter to Clerk_1610913 Redact
2022 – 2023
- Clarification Letter for 2021_22 External Auditor Report
- Clarification Email for 2021_22 External Auditor report
- Report_Certificate 2022_23 Signed
- Notice-of-Conclusion of Audit 2022_2023
- 03 Notice of Public Rights 2022_23 FINAL
- 02 AGAR SIPC Account Details 2022-23 sent Ext Audit
- 01 AGAR Form 2022-23 sent Ext Audit Redact_Optimizer
2021 – 2022
- Audit External Report_Certificate 2021-22 Signed
- Notice-of-Conclusion-of-Audit-2021_22 v2
- Notice of Public Rights 2021_22 FINAL
- AGAR (Boxes 1-10) Submission Ext Audit 2021-22 v2
- AGAR 2021-22 inc Amended Page 5_Sigs Redacted_Optimizer
2020 – 2021
- AGAR 2021-Notice-of-Public-Rights
- AGAR (Boxes 1-10) Submission to External Auditor
- Notice-of-Conclusion-of-Audit-2020_21
- Ext Audit Report_Cert_Clarification 2020-21
- AGAR 2020-21 As Approved SIPC 10_06_2021
2019 – 2020
- Ext Auditor Report_Certificate 2019-20
- Notice-of-Conclusion-of-Audit-2020
- Annual Return Figures 2019-20 (Int Audit 100820) v2
- Ext Audit Docs Redact Manual
2018 – 2019
- AGAR Forms 2019
- AGAR 2018-2019 Accounts Summary
- Internal Audit Letter of Representation 2018-2019
- SIPC Risk Assessment 2018-2019
- Notice-of-Conclusion-of-Audit 2019
- External Auditor Report_Certificate 2018_19
2017 – 2018
- Annual Governance Return 2017-2018
- Notice of public rights for 1718 accounts for website and boards 260618.docx
- Website audit explanation of variances pdf 2018
- Website audit bank reconciliation pdf 2018
- Website internal audit report pdf 2017-18
- Final AGAR_Certificate 2017_18 NoSigs v2